Booking lead times at Yarra Valley Estate depend on group size and date requirements. Groups requiring exclusive use of the property or specific dates should book 6 to 12 months in advance. Many repeat clients forward-plan their annual conference bookings 18 months ahead to secure preferred dates.

Yarra Valley Estate accommodates 20-250 delegates across seven dedicated conference rooms. The Wedgetail Room seats 200 in theatre style and the Hanger Room seats 250. Smaller breakout rooms, including the Kestrel and Garden Room, seat 18 to 30 delegates, enabling simultaneous workshop sessions within the same venue.

Yarra Valley Estate sits 60 kilometres east of Melbourne CBD, approximately one hour by car via the Eastern Freeway. The venue is accessible from Melbourne Airport in under 90 minutes. The Yarra Valley location removes delegates from city distractions while maintaining practical travel access from Melbourne’s major corporate precincts.

Yarra Valley Estate offers exclusive use of the full property for conferences and corporate events. Larger groups may automatically qualify for exclusive use based on the number of delegates. Groups of any size can request exclusive use during the planning process to ensure full privacy throughout their event.

Yarra Valley Estate assigns a dedicated event coordinator to each conference who remains on-site throughout the event. The YVE team manages room setups, catering timings, AV support and any changes to the daily schedule. Early arrival and bump-in times are confirmed with the event organiser prior to the conference date.

Yarra Valley Estate equips all conference rooms with built-in AV technology, including projectors, screens and sound systems. Dedicated conference coordinators manage AV setup and support throughout each event. Day delegate packages include room hire, AV equipment and catering in a single rate.

Yarra Valley Estate provides all catering from its on-site kitchen, using ingredients harvested from the Edible Forest. Conference packages include fresh whole fruit on arrival, morning tea, lunch and afternoon tea. Nespresso coffee machines are available in every event space and the dining room throughout the day, with a range of pod strengths to choose from, alongside Yarra Valley Tea Co and hot chocolate for non-coffee drinkers.

Yarra Valley Estate caters for all dietary requirements, including pescatarian, vegan, nut-free, fructose-intolerant, fructose intolerant and lactose-intolerant delegates. The kitchen team modifies dishes to suit individual needs and provides alternatives across all meals. Dietary requirements are confirmed with the event coordinator during the planning process.

Yarra Valley Estate provides 48 ensuite rooms across three accommodation wings, housing up to 96 delegates on-site. Each wing includes 14 rooms plus cottage options with multiple bedrooms, and features a private lounge, kitchen and BBQ area. Room allocations can be customised by the event organiser to suit team structures or leadership groupings.

Yarra Valley Estate accommodates interstate delegates who arrive the night before a conference, ensuring they are on-site and settled before the event commences. The venue coordinates with trusted transport providers for airport transfers, catering to groups of 1 to 100 people. Residential conference packages include overnight accommodation, all meals and full use of meeting facilities.

Yarra Valley Estate offers 120 acres of private bushland, rather than a CBD hotel conference room, enabling delegates to focus without urban distractions. The venue holds EarthCheck Silver certification, making it one of Australia’s most recognised sustainable conference venues. Client organisations, including Toyota, Deloitte, University of Melbourne and Victoria Police have used the venue for executive retreats, leadership conferences and team events.

Yarra Valley Estate holds EarthCheck Silver certification, the highest international standard for sustainable tourism operations. The venue’s Edible Forest provides a working permaculture garden used for team-building experiences aligned with corporate sustainability goals. Organisations with environmental, social and governance (ESG) procurement requirements use Yarra Valley Estate as a carbon-conscious alternative to city-based conference venues.

Yarra Valley Estate offers a full range of on-site team building activities, so there’s no need to leave the property. The Edible Forest ‘Tour, Taste & Educate’ takes groups of up to 20 through over 300 edible and medicinal plants across six garden areas, including tea, wetlands, bush tucker, sensory, berry and woodlands. Cooking activities include wood-fired pizza making, handmade pasta classes and a ‘Meals for Locals in Need’ cooking challenge, where teams prepare boxed meals donated to the Holy Fools Street Angels Outreach program in the Yarra Ranges. Louise Ward hosts a Gut Health Masterclass covering fermentation and lacto-fermented vegetables in the Edible Forest Harvest Hub. A property-wide Scavenger Hunt can be tailored to your conference agenda or company and has no group size limit. Drink experiences include a Four Pillars Gin tasting and a boutique Yarra Valley wine tasting held on-site. External facilitated activities including Segway Olympics, laser shooting, archery, yoga and boot camp sessions are also available through partner suppliers.

Yarra Valley Estate provides unlimited free parking on-site for all conference delegates. As a certified sustainable venue, YVE encourages car-pooling to reduce environmental impact and can assist with coordinating group transport arrangements. Coach and minibus access is available for groups travelling together from Melbourne.

The Wedgetail Room at Yarra Valley Estate provides direct vehicle access, enabling cars and promotional vehicles to drive directly onto the floor for display. Large grassed areas are also available for outdoor displays and product launches. Off-road vehicles can utilise the full 120-acre property, including a dedicated steep hill for vehicle demonstrations.

Yarra Valley Estate permits event signage throughout the property to direct and orient delegates on arrival. The YVE team personally directs attendees on arrival day regardless of whether signage is provided. Signage placement is confirmed with the event coordinator during the pre-event planning process.

Yarra Valley Estate tailors conference pricing to each group’s specific requirements, including group size, room selection, catering choices and accommodation needs. Day delegate packages and residential conference packages are available. Contact the events team on 03 5965 2397 for a personalised quote within 48hours.

Conference bookings at Yarra Valley Estate are managed by a dedicated events team available by phone on 03 5965 2397 or via the online enquiry form. The events team provides tailored proposals within 48 hours, including room layouts, catering menus, and accommodation configurations. Venue inspection tours are available by appointment for groups planning corporate events of 20 or more delegates.