Weddings

Frequently Asked Questions

Congratulations you are getting MARRIED YAY! Thank you for taking the time to visit our website.  We hope that our FAQ’s might answer some more of your questions.

Courtney + Lily are our wedding guru’s here at YVE.

A little about Courtney…

Congratulations to you both YAY!!!

Hello, I’m Courtney and I am one of the wedding planners here at YVE. I am here to make the planning process as stress-free as possible and I am that person behind the scenes making everything perfect on your wedding day. So here it goes a few things about me…… I love cooking, mostly a 3 course dinner, or baking something sweet. I enjoy a glass or 3 of red wine, I am a Pinot Noir or a Cab Sauv kind of girl! I am obsessed with collecting new gins – for my gin bar cart (mostly Four Pillars) and my favourite cocktail is an espresso martini. I love to holiday here in Australia and overseas, I am always planning that next trip away. If you ask any of my colleagues about me they would say I am loud and swear too much.

A little about Lily…

YOU’RE GETTING MARRIED!

My name is Lily I am here to help you with all your wedding needs and to make your day as FUN and stress-free as it can possibly be, (YAY!!) A few little things about me before we get started, I enjoy a good laugh with friends & family, I love going on road trips; both big and small. I enjoy a good gin and tonic (also Four Pillars) and a delicious bowl of pasta (YUM!!!). I enjoy socialising on the weekends… who am I kidding I will be here enjoying every moment of your special day assisting with the creation you have brought to light. Okay enough about me, let’s get to all your questions and queries and get this party started! Your wedding – your way!

  • Securing Your Wedding

    We take a $2,000.00 bond deposit payment, along with the completed booking form to secure your wedding date. This payment will also be held as a bond in case of damages during the function, and returned to you after your wedding day minus any incidentals.

    Other Payments:

    Invoice B:  90 days prior, 50% of the total cost is required.

    Invoice C:  30 days prior, the remaining balance is due (along with the confirmed details of the Order of Service, menus, floor plan, final numbers etc).

    Invoice E: The bond will be refunded seven days after your function, minus any incidental charges.

    Alternatively we give you the option to pay off your wedding – speak to your wedding guru to arrange.

    *The bond will be refunded seven days after your wedding, minus any incidental charges, you will need to provide your account name, BSB and account number.

    Suppliers

    We do have a recommended supplier list that we can email through to you, these are wedding people that we love working with and we guarantee are reputable. You are welcome to have any supplier you like at our venue. We do suggest that if your photographer has not shot here before tell them to come and have a look around, we can show them some stunning photo opportunities.

  • WEDDING CEREMONY

    Ceremony start time

    We usually suggest a 4pm ceremony start time, ensure you put on your invitations 3:30pm start time. This will ensure that guests have arrive and we are ready to start your ceremony on time. YVE staff onsite to assist with coordinating your wedding ceremony.

    Included for the ceremony (Open Air Chapel)

    • 60 x white padded chairs set by YVE staff

    • White wrought iron signing table (clothed) with 2 x chairs

    • Power source available

    Included for the ceremony (Inside or Gardens)

    • 60 x white padded chairs set by YVE staff

    • White wrought iron signing table (clothed) with 2 x chairs

    • Red carpet (8 metres)

    • Timber arbour

    • Power source available

    Welcome signs / flowers or decorations

    We can move items from the ceremony location to the reception room, provided you arrange prior to wedding day with YVE staff.

    Confetti Rules

    We are a sustainable venue committed to looking after the environment.  We only allow real or dried petals to be used during ceremony. Any use of fake or plastic petals, confetti or rice decorations will incur a sustainability fee.

    Dogs Rule

    We would love for your special fur-baby or even your horse be a part of your wedding ceremony. There are two dog kennels located just near us on Melba Hwy

    http://pawsandclawsresort.com.au/ – offer a drop off and pick up service for your ceremony

    https://www.adogsdomain.com.au/

    Alternatively, we may be able to accommodate your dog here at YVE although I’d have a couple of rules:

    • Access to 1 accommodation room only, the hallway and front common area

    • No getting on beds or furniture

    • On a lead at all times

    • Waste is collected

    • No access to the dining room

    There would be a cost of $150 which covers the steam cleaning of the carpets in your accommodation

  • MENU TASTING

    We include a menu tasting for our wedding couples at no charge, if you would like any family members to join you it is a cost of $60.00 per person and numbers are capped at 4 additional guests. We run 2 menu tastings a year and will contact you with the date to confirm your attendance.

    Included in menu tasting

    Our signature canapes with wine tasting from both our DeBortoli and Rob Dolan wines range.

    Menu tasting will be a selection of our entrée, main course and dessert options. Please note all other beverages are at bar prices.

  • WEDDING RECEPTION

    Reception room capacity

    130 guest’s seated or 150 guest’s cocktail style

    Included for reception 

    • All fairy lights are included and will be turned on for your wedding

    • Tables set with crockery, cutlery and glassware

    • Table numbers

    • Personalised menus to match your wedding invitations

    • Tea light candles

    • Use of our vases, gold pots and glass jars available for hire and flowers are left up to the couple to arrange

    • Hessian runners

    • White napkins

    • Tables  are wood rustic theme look – if you would prefer white table cloths please speak to your wedding guru know

    What you need to arrange

    • Place cards

    • Seating chart

    • Wishing well

    • Centrepieces / table decorations – shared platter style please ensure that your centerpieces are easy for YVE staff move to place platters in middle of table.  We suggest small vases or greenery along the table that the platters can sit on top of.

    Neon Sign

    Hire of our neon sign for pallet wall only – ‘Crazy in Love’ – $100.00

    Access to set for your wedding

    Provided there is no events the day prior to wedding we allow you to come and set place cards and any DIY decorating strictly between the hours of 2:00pm-5:00pm.  This will be confirmed two weeks out from the wedding.  If access the day prior is not possible YVE staff will set your items at no additional charge.

    Cake / cake cutting

    We set your wedding cake on our wine barrel and we provide a cake knife. There is no fee for cake cutting services.  If you are having a dessert buffet we cut and platter.

    Sparklers

    Please note we do not allow sparklers inside the reception room. If you would like to use sparklers for your farewell this can be done outside, except not on a total fire ban.

    Supplier meals

    All photographers, video operators and band members will be supplied with a main meal, charged at $45.00 per person. The main meal is served to the suppliers at the end of guest’s main meal service, unless otherwise agreed prior. Suppliers will not to be served alcohol unless the wedding couple has approved and accepts the charges.

  • ACCOMMODATION

    Yarra Valley Estate has 48 accommodation room’s onsite, for you and your guests to stay.

    • Check in 2pm

    • Check out 10am

    • You are required to book a minimum of 14 accommodation rooms (any vacant rooms will be charged at $100.00 per room)

    • 1 x cottage is available to book for your wedding night

    • 1 x cottage is available to book night prior to your wedding

    Bridal couple can hold rooms for family and bridal party and charge to an account. Your guests will contact YVE directly to secure their accommodation booking, booking is only confirmed once payment is received. One bookings have been finalised you have the option to allocate guests to specific accommodation rooms.

    Accommodation notes for invitations

    We do suggest including the following accommodation information on your wedding invitations

    Accommodation is available at Yarra Valley Estate (room only)

    Single Room $140.00 per night 

    Double / Twin Room $170.00 per night

    Triple Room $190.00 per night

    Please contact directly via email enquiries@yarravalleyestate.com.au or phone 03 5965 2397, payment to be made upon booking.

    Breakfast 

    Breakfast is not included at YVE, we recommend the below local eateries

    Home

    https://www.heartswood.com.au/

    Local eateries for night prior dinner / wedding day lunch

    Each accommodation block has full kitchen and BBQ facilities, Cottages have kitchen only suitable for your catering needs.

    Close by options that we suggest

    https://www.dixonscreekcafe.com.au/ (Lunch & Dinner)

    https://www.yarravalleygrand.com.au/ (Lunch & Dinner)

    https://steelsgate.com.au/ (Lunch only)

    https://www.yarrawood.com.au/ (Breakfast weekends only / Lunch & Dinner)

    https://www.heartswood.com.au/ (Breakfast / Lunch & Dinner)

    https://www.mandalawines.com.au/ (Lunch & Dinner)

    After drinks within accommodation

    BYO is allowed within the accommodation area only, please note we do not supply ice and we do suggest you bring some Esky’s if you are using the fridge for food.

  • BEFORE PLANNING MEETING

    Prior to the planning meeting we will email you our wedding requirements form, floor plan and other documents that you will need to complete and bring along to our meeting so that we can start to finalise your wedding day.

  • AFTER THE WEDDING - SHARE THE LOVE!

    We would love to be able to share your photos on your social media (in particular Instagram) and with your permission we would love to receive some photos from you post wedding. Of course we will tag all your suppliers!

    Feedback is very important to us and we would love for you to leave a review on Facebook post wedding, or even a testimonial for our website this is very useful for future YVE couples.

  • GENERAL QUESTIONS

    Sunset Photos

    The airstrip is the best spot for sunset shots on the property, the sun sets in the west over to Melba Hwy side.

    Easel

    We can supply 3 x wooden easels for use at ceremony for welcome sign and reception for seating chart

    Baby Sitting

    We welcome children to YVE although they must be supervised at all times.  We recommend a babysitter is hired for a large group of children attending your wedding.

    We recommend Event Nannies, they can babysit children within the accommodation areas.

    https://www.eventnannies.com.au/

    Bonbonniere

    We have never heard a guest leave the wedding wondering where there gift from the couple is, BUT here are a few ideas

    • Donation to your chosen charity

    • Luggage tag place cards

    • Stubby holders – we serve bottle beers so this one is practical

    • Plant your own seed – ‘let love grow’

    • Small succulent pots

    • Edible gift ie cookies ect

    Sound System

    We provide a microphone for speeches and MC, our sound system is only suitable for back ground music so DJ / band must supply all their own equipment

    Parking

    We have plenty of free parking available onsite, we also have disabled carpark.

    Disabled Access

    Yes we have disabled car parking, some accommodation rooms are wheelchair accessible and we have a golf cart that we can use to ferry guests from the chapel to pre-dinner and to reception room.

    Children’s meals

    Children’s meals are charged at $35.00 per children includes main course and dessert – chicken, chips and salad and ice cream sundae

    Teen Meals

    Teen meals are charged at $95.00 per teen they have the full adult meal just no alcoholic beverages

    Drop of wedding items

    You can drop any items off a week before the wedding, please ensure that if YVE is setting anything for you ie place cards ect that each box is clearly labelled.

    Wedding Pack Down

    At the end of the wedding night YVE staff pack down all table decorations, flowers, lost property and any items you supplied they are left on the gifts table for collection day following wedding.

    Wet Weather Plan

    We always order the weather to be beautiful and sunny here at YVE, however should we need to we have a plan B indoor option. In the week of the wedding we will discuss plans for ceremony location with you, a decision can be made on day of wedding.

    Curfew

    Reception curfew is 11pm, please don’t disturbed the native animals when you are kicking on at your AFTER PARTY!

    Rubbish in Accommodation Areas

    Please note we supply rubbish and recycling bins within accommodation kitchen, there is also additional bins outside the accommodation block please make sure you follow our sustainability procedures.

    Public Liability Insurance

    Yes YVE does have public liability insurance we do recommend that your suppliers have their own.

    Smoking Policy

    We allow smoking at YVE, but we do have strict designated areas.

WEDDING TIMELINE

12:00 pm Supplier access to venue for bump in / set up

2:00 pm Guests check in to accommodation

3:30 pm Guests arrive

4:00 pm Ceremony begins!

4:30 pm Ceremony concludes – You’re married! YAY!

4:35 pm Group/family photos/Bridal photos

5:00 pm Bar open in PDR; 5.5 hour drinks package commences

5:15 pm Canape service commences (30 minutes)

5:55 pm Pre drinks and canapes concludes / Guests to move upstairs

6:00 pm Guests seated

6:15 pm Bridal party announced by MC

6:20 pm Cut cake

6:30 pm Entree served

7:30 pm Mains served

8:15 pm Speeches

8:35 pm Bridal dance

9:15 pm Dessert buffet served / tea & coffee

10:30 pm Bar closes

10:45 pm Couples official departure

11:00 pm Reception concludes /guests depart / after party begins!